Skip to content

Executive Assistant

Job description

Our Mission, Your Success:

We link professionals with top US start-ups, by empowering challenge seekers to build successful careers. Our ultimate vision is to offer exclusive career opportunities with a focus on attracting, retaining, and developing the best talents.


Our Client, Your Impact:

This innovative AI platform is widely used by leading finance firms, law practices, and Fortune 500 companies. It orchestrates AI agents to break down and efficiently handle complex tasks, making them more manageable and understandable. Users can collaborate with AI to extract, structure, and analyze millions of documents at scale, enabling full workflow automation through generative AI.


Main Responsibilities


  • Manage calendars using Google Calendar, including scheduling, confirming, organizing, and reviewing appointments.
  • Plan and coordinate arrangements for frequent business travel, including flights, accommodation and ground transportation.
  • Serve as the primary contact between executives, employees, clients, and external partners.
  • Assist in preparing slide decks and coordinating catering for office and team meetings.
  • Handle the setup and routing of documents for signatures.
  • Compile and submit receipts for monthly expense reports.
  • Conduct research on various topics as needed.
  • Maintain confidentiality and demonstrate a high level of discretion and professionalism.


    • Job requirements

    • Excellent English verbal and written communication skills.

    • Outstanding interpersonal, organizational, and communication skills.

    • Proactive and problem-solving skills.

    • Experience managing complex calendars, optimizing whenever possible, and confidently expecting and handling last-minute changes.

    • Ability to communicate with different levels of executives and team members.


    Nice to have:

    • Startup background or experience working in a hyper-growth environment.

    • Previous experience as an Executive Assistant, Personal Assistant, Virtual Assistant, Project Coordinator or similar administrative roles.

    • Knowledge of using G-suite, Zoom, Slack, AmazonWorkSpaces.


    Benefits:

    • Private health insurance

    • Hybrid work with reliable internet access from anywhere in MK, KS, or AL

    • Professional development and volunteer days for personal growth

    • Access to top-quality office equipment provided by the company


    Further details:

    • Hybrid position working with US teams based in Kosova, Albania, and Macedonia

    • Schedule: Monday-Friday, 3 pm - 11 pm CEST (Skopje, Prishtina, Tirana local time)

    • Indefinite contract


    Apply today with your English resume to join our community of professionals from Kosova, Albania, and Macedonia at top US employers, regardless of meeting all requirements.


    or

    RunwayExtenders logoHomepage